In order to ensure that Identification Events are a success for all those involved, there is a great deal of planning that must go into them. In order to assist in this process, we have put together a “Pre-Event Check List” which includes items that you should have readily available at all events, a check list to ensure all equipment is functioning and event signage to designate event location, registration, etc.
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Suggested Items to have at your Child ID Event
- Paper – 500 SHEETS
- CD Media and CD Sleeves – 100-200
- Sharpie Markers (3 per Unit)
- Pre-Interview Forms (100-200)
- Permission Slips
- Ink Pens
- Scissors
- Tape Measure (1 per Unit) & Height Chart (1 per Event)
- Weight Scale
- Clip Boards
- Power Strip (1 per Unit)
- Extension Cords (1 per every 3 Units)
- Scotch Tape to clean Scanner lens (1 per Unit)
- Hand Wipes to clean Child’s hands
- Extra Ink Cartridges (1 set per unit)
- Event Signs
- Registration Table
- Fold Up Table for Unit (2 Units per 6 Ft. Table)
- Chairs for Volunteers
- Candy (KEEP KIDS HAPPY)
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SET UP SYSTEMS 1 HOUR PRIOR TO EVENT AND TEST ALL EQUIPMENT:
- Make sure paper is loaded and Printer is on
- Test extra mouse and keyboard
- Go through entire data entry and make sure zip codes are installed
- Acquire all 10 fingerprints
- Take Photo and Video and test video to ensure you receive sound
- Print Form and Burn a CD
ONCE EVERYTHING IS TESTED, HAVE VOLUNTEERS GO THROUGH A QUICK TRAINING SESSION
Download Event Signage and a copy of the “Pre-Event Check List”